Facilities Administrator

Overview:

We’re looking for a proactive and detail-oriented Facilities Administrator to support the Head of Facilities and wider team. In this dynamic and fast-paced role, you’ll help ensure the smooth running of Real Estate and Facilities services across the business. Your strong organisational skills, positive attitude, and ability to multitask will be key in maintaining high service standards, compliance, and operational efficiency. This is a great opportunity to build your career within a supportive and people-focused environment.

What You’ll Be Doing:

• Managing the Facilities Helpdesk, including issue tracking and monthly reporting

• Monitoring site access control, supporting security audits, and escalating issues where needed

• Coordinating with Health & Safety teams and maintaining accurate records

• Reconciling Real Estate & Facilities costs and resolving supplier disputes

• Overseeing desk space planning and moves at the Peterborough site

• Collating monthly occupancy reports across all offices

• Managing parking permits and locker allocations

• Administering building change control requests and approvals

• Organising internal events, such as the annual Remembrance ceremony

• Drafting internal communications and supporting year-end holiday carry forward

• Carrying out general admin tasks including travel bookings, diary coordination, agendas, and minutes

• Identifying opportunities for process improvements and cost savings

• Supporting with other ad-hoc tasks as needed

What We’re Looking For:

• Proficiency in Microsoft Office, especially Outlook, Excel, and Word

• Strong written and verbal communication skills

• Exceptional organisational skills and attention to detail

• Self-motivated, proactive, and able to work independently

• Experience with diary management and travel bookings

• Ability to prepare meeting agendas and take minutes

• At least 3 years of experience in a Facilities or Estates environment, ideally in a professional or financial services setting

• A good level of education, including GCSEs in Maths and English (or equivalent)

What’s on Offer:

• 31 days of annual leave including bank holidays

• Eligibility for an annual discretionary bonus

• Career development opportunities within a growing organisation

• Access to an online discount platform for a wide range of goods and services

• Cycle to Work Scheme & interest-free season ticket loans

• Comprehensive wellbeing support, including an Employee Assistance Programme

• Flexible leave policies such as Carer’s Leave, Foster Leave, and Retirement Leave

• A contributory pension scheme with matched contributions up to 6%, group life assurance, and income protection

Accessibility:
If you require any support or adjustments during the recruitment process due to health, disability, or any other reason, please let us know.

Ready to take the next step in your career? Apply today and join a team that values innovation, collaboration, and continuous improvement.